OakTown 4-H
  • Events and Blog
  • OakTown 4-H Welcome
  • OakTown 4-H Enrollment
  • Club Photo Gallery
  • OakTown 4-H and Agendas
  • Record Books
  • About 4-H
  • How Does 4-H Work
  • Meetings and Projects
  • Club Calendar
  • Join Mailing List
  • 4-H Links
  • Amazon

Oak Town 4-H Officer Nominations for 2023-2024 4-H Program Year

4/30/2023

 
Oak Town 4-H will be nominating and electing officers for the coming 2023-2024 4-H year. If you are interested in helping Oak Town 4-H Club out by being part of the club's leadership team, consider running for an office for the coming year. 
Below are the expectations and job descriptions of our Officer Team:

GENERAL EXPECTATIONS OF ALL OFFICERS:
  • Attend all Oak Town 4-H Community Club Meetings or arrange with fellow officers for coverage when absences are necessary and notify club President and Adult Advisors
  • Attend an additional monthly Officers’ Meeting to plan and prepare for meetings, usually late Sunday afternoon 8 days preceding the club meetings
  • Actively participate in planning & running meetings. The ability to stay on-task is a big plus.
  • Practice good communication skills 
  • Dependability is required
  • Involvement in club committees and community service is strongly encouraged
  • Officers are expected to adhere to the rules for all members, to perform the duties of the office and serve as role models for the Oak Town 4-H membership
  • Officers are expected to participate in Presentation Day and at least one other county event and one outside club event. 
  • If you are not a member in good standing you may not run for an office.

PRESIDENT (13 and over)
  • Presides at all club meetings using parliamentary procedure to conduct business meetings.
  • Understands responsibilities of other club officers.
  • Holds monthly officer’s meetings collaborating to develop club meeting agenda with other officers & advisors.
  • Plans ways to get every member to participate in meetings and delegates responsibility.
  • Appoints committees as needed.
  • Maintains communication with Officer Team and Club as a whole
  • Calls the Vice-President(s) to lead the meeting if unable to attend.

VICE PRESIDENT (13 and over)
  • Leads meetings if the President is absent.
  • Serves as chairperson of the program planning committee.
  • Introduces educational program and guest speakers at club meetings.
  • Thank educational/guest speakers, presenters, member demonstrators, etc.
  • Assists committees as needed.
  • Possibly 2 positions. VP of Programs and VP of Membership

SECRETARY (11 and over)
  • Keeps an accurate written record of the business meetings.
  • Reads club’s minutes at each meeting.
  • Records club’s attendance at each meeting.
  • Writes thank you letters to speakers, sponsors, etc.
  • Writes all club correspondence as directed by the President, Executive Committee and/or organizational club advisor.
  • post Minutes on Club website.
  • Can be two positions. Recording and Corresponding Secretaries

TREASURER (12 and over) 
  • Keeps an accurate account of all 4-H club’s money received and spent by the club.
  • Receives monthly bank statements and retains them for recording purposes
  • Gives a financial report at each 4-H club meeting.
  • Prepares and completes, with the assistance of the Treasurer’s Advisor, an annual financial report at the end of the year and arranges a Peer Review.
  • Prepares a 4-H club budget with Executive Committee, Finance/Fund Raising Committee and/or 4-H organizational club advisor and presents to the 4-H club membership for approval.
  • Balances the bank statement each month
  • Pays bills when approved by the club.

COMMUNICATIONS OFFICER (11 and over)
  • Help get information about future and past club happenings to the membership
  • Help keep information flowing is whatever methods are in use and effective
  • Have a roll in posting to the club web site
  • Pursue additional methods if communication that might be useful in assisting in the dispersal of information to the membership
  • Works with Communication Advisor or Club leadership in posting club information
  • Can be two positions, one to focus on website, one to focus on news blasts

COMMUNITY SERVICE/CITIZENSHIP OFFICER (10 and over)
  • Plans a community service activity or drive for each Club Meeting
  • Gathers ideas for community service for the club to pursue
  • Coordinates community service or outreach events at Dimond Recreation Center or Off-Site with the assistance of the Community Service Advisor or Club leadership team and works with Communications Officer to calendar and promote them
  • Researches additional Citizenship programs that would benefit the club’s membership and consults with President/Vise-President about scheduling and promoting
  • Coordinates one Service-Learning activity each year.
  • Can be shared by two members

HISTORIAN (10 and over)
  • Takes photographs at all 4-H club meetings and activities.
  • Collects pictures, articles, etc. from other officers and club members to include in the 4-H club’s Facebook and website.
  • Puts together the 4-H club’s end-of-year historical record electronically or as a scrap book as decided by club officers.

SERGEANT AT ARMS (10 and over)
  • Makes sure that everyone is paying attention at the meetings
  • Confirms that the rest of the officers have what they need for the meetings
  • Assist with set-up and take-down of club meetings
  • Maintains order

HEALTHY LIVING OFFICER/RECREATION LEADER (9 and over)
  • Help members to set a goal every month - to meet the Health-H Challenge.
  • Provides a "Let's Move!" activity at every meeting.
  • Coordinate healthy snacks for each appropriate meeting
  • Fill out the Choose Health Report and give it to my 4-H leader at the end of the year.
  • Helps with community service activities at meetings.
  • Can be team of four members

HOSPITALITY OFFICER (9 and over)
  • Greets and welcomes people to Club meetings
  • Helps new members feel welcome
  • Assists members and families in finding provided flyers and information
  • Before meetings including community service drives, directs families to supplies deposit location
  • Assists with filling in for officers not present
  • Work with Healthy Living Officer to assign and notify members who will provide snack at Club meetings
  • 9 and over
  • Can me two members sharing the duties


Comments are closed.

    Categories

    All
    4-H Camp
    Adult Volunteer
    Animals
    Camp Academy
    City Stables
    Club Meeting
    Community Club Meeting
    Community Event
    Community Service
    County Event
    County Projects
    Equine Care
    Fundraising
    Gardening Project
    New Projects
    Oakland's City Stables
    Officers
    Registration
    Science
    State Projects
    Videography Project
    YouTube

    Archives

    May 2025
    January 2025
    November 2024
    October 2024
    September 2024
    August 2024
    May 2024
    April 2024
    February 2024
    January 2024
    December 2023
    November 2023
    October 2023
    September 2023
    August 2023
    May 2023
    April 2023
    February 2023
    December 2022
    November 2022
    October 2022
    September 2022
    August 2022
    May 2022
    March 2022
    February 2022
    January 2022
    December 2021
    November 2021
    October 2021
    August 2021
    May 2021
    April 2021
    September 2020
    August 2020
    March 2019
    December 2018
    March 2018
    December 2017
    July 2017
    December 2016
    November 2016
    October 2016
    September 2016
    August 2016
    July 2016
    June 2016
    November 2015
    August 2015
    July 2015
    June 2015
    May 2015
    April 2015
    March 2015
    December 2014
    November 2014
    October 2014
    September 2014

    RSS Feed

DISCLAIMER: The University of California prohibits discrimination or harassment of any person in
any of its programs or activities. (Complete nondiscrimination policy statement can be found at http://ucanr.org/sites/anrstaff/files/107734.doc) 
Inquiries regarding the University’s equal employment opportunity policies may be directed to Linda Marie Manton, Affirmative Action Contact, University of California, Davis, Agriculture and Natural Resources, 2801 2nd Street, Davis, CA 95618, (530) 750-1318. Nondiscrimination Statement.

 Visitors