Oak Town 4-H Officer Nominations for 2023-2024 4-H Program Year

Oak Town 4-H will be nominating and electing officers for the coming 2023-2024 4-H year. If you are interested in helping Oak Town 4-H Club out by being part of the club's leadership team, consider running for an office for the coming year. 
Below are the expectations and job descriptions of our Officer Team:
GENERAL EXPECTATIONS OF ALL OFFICERS:

• Attend all Oak Town 4-H Community Club Meetings or arrange with fellow officers for coverage when absences are necessary and notify club President and Adult Advisors
  
• Attend an additional monthly Officers’ Meeting to plan and prepare for meetings, usually late Sunday afternoon 8 days preceding the club meetings
  
• Actively participate in planning & running meetings. The ability to stay on-task is a big plus.
  
• Practice good communication skills 
  
• Dependability is required
  
• Involvement in club committees and community service is strongly encouraged
  
• Officers are expected to adhere to the rules for all members, to perform the duties of the office and serve as role models for the Oak Town 4-H membership
  
• Officers are expected to participate in Presentation Day and at least one other county event and one outside club event. 
  
• If you are not a member in good standing you may not run for an office.
  

PRESIDENT (13 and over)

• Presides at all club meetings using parliamentary procedure to conduct business meetings.
  
• Understands responsibilities of other club officers.
  
• Holds monthly officer’s meetings collaborating to develop club meeting agenda with other officers & advisors.
  
• Plans ways to get every member to participate in meetings and delegates responsibility.
  
• Appoints committees as needed.
  
• Maintains communication with Officer Team and Club as a whole
  
• Calls the Vice-President(s) to lead the meeting if unable to attend.
  

VICE PRESIDENT (13 and over)

• Leads meetings if the President is absent.
  
• Serves as chairperson of the program planning committee.
  
• Introduces educational program and guest speakers at club meetings.
  
• Thank educational/guest speakers, presenters, member demonstrators, etc.
  
• Assists committees as needed.
  
• Possibly 2 positions. VP of Programs and VP of Membership
  

SECRETARY (11 and over)

• Keeps an accurate written record of the business meetings.
  
• Reads club’s minutes at each meeting.
  
• Records club’s attendance at each meeting.
  
• Writes thank you letters to speakers, sponsors, etc.
  
• Writes all club correspondence as directed by the President, Executive Committee and/or organizational club advisor.
  
• post Minutes on Club website.
  
• Can be two positions. Recording and Corresponding Secretaries
  

TREASURER (12 and over) 

• Keeps an accurate account of all 4-H club’s money received and spent by the club.
  
• Receives monthly bank statements and retains them for recording purposes
  
• Gives a financial report at each 4-H club meeting.
  
• Prepares and completes, with the assistance of the Treasurer’s Advisor, an annual financial report at the end of the year and arranges a Peer Review.
  
• Prepares a 4-H club budget with Executive Committee, Finance/Fund Raising Committee and/or 4-H organizational club advisor and presents to the 4-H club membership for approval.
  
• Balances the bank statement each month
  
• Pays bills when approved by the club.
  

COMMUNICATIONS OFFICER (11 and over)

• Help get information about future and past club happenings to the membership
  
• Help keep information flowing is whatever methods are in use and effective
  
• Have a roll in posting to the club web site
  
• Pursue additional methods if communication that might be useful in assisting in the dispersal of information to the membership
  
• Works with Communication Advisor or Club leadership in posting club information
  
• Can be two positions, one to focus on website, one to focus on news blasts
  

COMMUNITY SERVICE/CITIZENSHIP OFFICER (10 and over)

• Plans a community service activity or drive for each Club Meeting
  
• Gathers ideas for community service for the club to pursue
  
• Coordinates community service or outreach events at Dimond Recreation Center or Off-Site with the assistance of the Community Service Advisor or Club leadership team and works with Communications Officer to calendar and promote them
  
• Researches additional Citizenship programs that would benefit the club’s membership and consults with President/Vise-President about scheduling and promoting
  
• Coordinates one Service-Learning activity each year.
  
• Can be shared by two members
  

HISTORIAN (10 and over)

• Takes photographs at all 4-H club meetings and activities.
  
• Collects pictures, articles, etc. from other officers and club members to include in the 4-H club’s Facebook and website.
  
• Puts together the 4-H club’s end-of-year historical record electronically or as a scrap book as decided by club officers.
  

SERGEANT AT ARMS (10 and over)

• Makes sure that everyone is paying attention at the meetings
  
• Confirms that the rest of the officers have what they need for the meetings
  
• Assist with set-up and take-down of club meetings
  
• Maintains order
  

HEALTHY LIVING OFFICER/RECREATION LEADER (9 and over)

• Help members to set a goal every month - to meet the Health-H Challenge.
  
• Provides a "Let's Move!" activity at every meeting.
  
• Coordinate healthy snacks for each appropriate meeting
  
• Fill out the Choose Health Report and give it to my 4-H leader at the end of the year.
  
• Helps with community service activities at meetings.
  
• Can be team of four members
  

HOSPITALITY OFFICER (9 and over)

• Greets and welcomes people to Club meetings
  
• Helps new members feel welcome
  
• Assists members and families in finding provided flyers and information
  
• Before meetings including community service drives, directs families to supplies deposit location
  
• Assists with filling in for officers not present
  
• Work with Healthy Living Officer to assign and notify members who will provide snack at Club meetings
  
• 9 and over
  
• Can me two members sharing the duties